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Advancing checklist
A practical checklist to keep advancing tidy — from confirmation to show day. Use it as a quick sanity check before you issue the final info pack.
Contacts & ownership
Tick it off, capture decisions, keep one current plan.
- One point of contact per stakeholder: promoter, venue/festival, artist team, suppliers
- Escalation path agreed (who decides what, and when)
- Radio/comms plan owner confirmed (festival or venue dependent)
Access & site notes
Tick it off, capture decisions, keep one current plan.
- Load-in route, dock access, parking, and vehicle dimensions confirmed
- Rigging notes, restrictions and points of contact confirmed (if applicable)
- Stage dimensions, wing space and storage options confirmed
- Curfew, soundcheck windows and local constraints clearly documented
Schedule & paperwork
Tick it off, capture decisions, keep one current plan.
- Running order and set lengths confirmed (even if provisional)
- Callsheets/day sheets issued with version control
- Crew list and supplier contacts compiled
- Hospitality notes and dressing room plan confirmed (as provided)
On-the-day readiness
Tick it off, capture decisions, keep one current plan.
- Changeover plan agreed (where relevant)
- Comms check on arrival (channels, call signs, radio discipline)
- Contingency notes for weather/late arrivals/curfew pressure
- Someone assigned to track issues and close them out